MCLNO Frequently Asked Questions (FAQs)
Family and Medical Leave Act
Q: I have returned to work after the layoff in
December and am needing to use some leave.
A: Employees who had a break in service as the result of the hurricane
and the layoff do not automatically qualify for FMLA. FMLA eligibility requires
that employee work 1250 hours during the past 12 months. If you are not sure
that this applies to you, please call HR at 903-5447 for an accurate
interpretation for your specific situation.
Q: I continued to work after hurricane Katrina and
did not have a break in employment. Do I qualify for FMLA leave?
A: If you continued to work (which only applies to a handful of
employees), you would qualify for FMLA.Employees who on leave or returned to
work with less six months absence will qualify for FMLA.
Q: Why do I have to use FMLA leave? I want to use my
sick leave first and save my FMLA entitlement for use later if I need it.
A: The FMLA law allows employers to require their employees use accrued
paid leave while on FMLA leave. Your supervisor must designate your absence as
FMLA qualifying if it meets the guidelines and you must use appropriate leave
to cover this absence.
Q: I used 12 weeks of FMLA to care for my
seriously ill mother this year. My supervisor notified me that I must bring in
a doctor’s slip for every occasion of illness and I will not be allowed to use
my annual leave because I “abused my time”. Is this correct?
A: No, the use of leave during an approved FMLA absence cannot count
against you in any employment decisions made by your supervisor.
Q: My baby is due the end of this month and I will
be out 12 weeks using FMLA leave. Will I be able to use all sick leave during
A: You may use your sick leave only for the portion of the FMLA absence
required by your physician to recuperate from childbirth. Any remaining FMLA
absence will require the use of any annual or compensatory accrued leave you
Q: My daughter is pregnant and will need me to care
for her and her baby when it is born. Can I use 12 weeks of FMLA leave to care
for my daughter and her baby?
A: Only if your daughter is under age 18 and only for the length of time
needed for her to recuperate from childbirth. The terms “son or daughter” under
the FMLA law do not include individuals age 18 or over unless they have a
mental or physical disability which make them “incapable of self-care” as
defined by EEOC guidelines.
Q: Whom can I call if I have questions about FMLA?
A: Delores Nehlig in Human Resources can help you with questions. You
may reach her at 903-5447.
Q: When would it be necessary to update an
employee’s planning session?
A: An employee’s planning session is updated when he/she gets a new
rating supervisor or when performance expectations change due to changes in the
employee’s work due to promotion, reallocation or position change.
Q: Does the employee have to receive a copy of the
final PPR form for the rating to be official?
A: Yes, the employee must be given a copy of the final signed and dated
form, within the window of opportunity provided for the rating or re-rating. If
the copy is not given, or not given within the time provided, the rating is not
Q: What is a closeout rating?
A: A closeout is an informal rating conducted by a rating supervisor
when either 1.) An employee is leaving the rating supervisor’s supervision or
2.) The rating supervisor is leaving the work group and will no longer
supervise the employee or employees.
Q: I was not available earlier to return to
work. Who do I contact now that I am back in the city and want to work?
A: Employees returning to the city may call
either 800-256-2311 or 903-3000. If an employee was unable to return to work at
the time that their name was at the top of the preferred re-employment list,
their name was removed form the list. We would still like to have contact
information for that employee as we will exhaust the preferred re-employment
list and will want to consider employees who are now available for work.
Q: When will the emergency relief funds be
issued to employees?
A: The MCLNO Employee Relief funds are expected to be mailed no later
than June 23, 2006.
Q: Where can I get a copy of my 2005 W-2
A: You can get a replacement 2005 w-2 by contacting the HR Department at
903-1074 or 903-0010
Q: I am not receiving my earning statements, what
do I need to do?
A: Please let the HR Department know so that they can investigate it for
you. They can be contacted at 903-1041.
Q: Who do I need to talk to regarding getting my
“personal property” out of the main building?
A: Requests for removing personal property must be made in person at the
Butterworth building. The receptionist on the first floor of the Butterworth
building has the required paperwork for requesting access to the hospital to
retrieve personal property.
Q: Current employees are asking if they have
received there merit increase?
A: Employees are eligible to receive merit increases if their
performance has been deemed acceptable and if the employee has not reached the
maximum of the pay range. If you question your eligibility or if you need to
know if you have been approved for a merit increase, you can contact HR at
Q: Besides the furloughed time, is the state going
to allow us to buy back the time we were out of work?
A: There is proposed legislation that might allow for this but we will
not know whether or it is possible until after the legislative session. At this
point in time, it is not permitted. An employee can always purchase “air time”,
but the air time can not be used to acquire eligibility to retire.
Q: How does the process of rehiring former
A: We are required to fill positions on a permanent basis from the civil
service preferred re-employment list. Even temporary appointments (except pool
type jobs) must be offered to the most senior employee on the preferred
re-employment list. The list is determined by state service and the positions
for which an employee’s name will appear on the list depends on the employee’s
position at the time of the layoff and the positions in that employee’s career
Q: How can I find out where I am ranked on the Dept
Preferred Reemployment List?
A: You may fax or write a letter to Civil Service requesting a ranking
for the Civil Service Title you held prior to Hurricane Katrina. The fax # is
225-342-2386 and the address is Civil Service, 94111 Capital Station, Baton
Rouge, LA 70804-9111
Q: If I'm not rehired with the state soon, how long
does my A time and B time I had prior to Hurricane Katrina stay on the books?
A: Employees’ leave balances will remain available to them for up to
five years. If a laid off employee accepts a position here or with any other
state agency within five years, the leave balances will be re-credited to the
Q: Does my retirement money in LASERS accrue
interest while I'm not working for the state?
A: No! Our retirement contributions do not accrue interest even while we
are actively contributing to the retirement system.